Legal
Last updated: July 2026. These Terms and Conditions, together with your booking proposal and confirmation, form the agreement that governs your retreat at Iron Slide Lodge.
These Terms and Conditions provide the agreement (“Agreement”) between Iron Slide Lodge, LLC (“Licensor”), and the Licensee named in the booking proposal (“Licensee”). The lead booking contact identified in Section 11 acts on behalf of Licensee and is the “Lead Booking Contact.” Licensor owns the business retreat Venue known as Iron Slide Lodge located at 3780 Reas Ct, Island Park, Idaho 83429 (the “Venue”), and Licensee desires the exclusive use of the entire Venue to hold a private business event (the “Event”). The parties agree as follows:
Licensor grants Licensee a limited and revocable license (the “License”) to use the Venue on an exclusive-use basis for the Event, together with the right to use the Venue’s grounds, amenities, and common areas as provided at check-in.
The Event will be held from the scheduled check-in date and time through the scheduled check-out date and time stated in the booking confirmation (the “Event Period”). Neither Licensee nor its guests, caterer, chef, activity providers, or other service providers (collectively, “Licensee’s Service Providers”) may access the Venue outside the Event Period without Licensor’s prior written authorization.
The License permits use of the Venue only for the Event during the Event Period, and is not, under any circumstances, coupled with an interest in, or a lease of, the Venue. No more than the maximum occupancy established under Section 5 may occupy the Venue. All retreats are booked as exclusive use of the entire Venue.
(a) Date hold. Licensor may place a complimentary 48-hour hold on requested dates while a proposal is under review. Dates are confirmed only upon Licensee’s payment of the deposit described in Section 2(b).
(b) Deposit. To confirm and hold the dates, Licensee shall pay a deposit equal to 50% of the license fee (the “Deposit”) upon execution of this Agreement.
(c) Balance and add-ons. The remaining 50% of the license fee, together with any selected concierge add-ons, is billed and due 30 days prior to the arrival date.
(d) Master invoice; taxes. All amounts are billed on a single master invoice and are quoted inclusive of applicable taxes and levies unless otherwise stated. Licensor has no obligations under this Agreement until the Deposit is paid in full.
(e) Damage and additional charges. Licensee is responsible for any additional charges arising from damage to the Venue or its furnishings, or from repair or excessive cleaning required by reason of the Event. Licensor may bill such amounts to the master invoice, and this Section 2(e) survives termination.
(f) Cancellations. Cancellations or changes made more than 60 days before check-in receive a 100% credit, applicable only toward a future stay within 12 months of the original check-in date. Cancellations or changes made within 60 days of check-in may be subject to forfeiture of the Deposit and/or additional charges as set forth in this Agreement.
Licensor will prepare the Venue for the Event Period in accordance with the specifications agreed by the parties in writing. Rearranging or moving furniture, artwork, and other furnishings will be performed solely by Licensor’s employees. No nails, screws, staples, or other penetrating items may be used on walls or fine surfaces; all tape and adhesive backing must be removed by Licensee, and Licensor will repair any resulting damage at Licensee’s cost.
Excursions, private chef services, and facilitation are coordinated on Licensee’s behalf and may be delivered by vetted third-party providers. Availability of specific activities is seasonal and weather-dependent. Where conditions require, Licensor will make commercially reasonable efforts to provide suitable alternatives. If Licensee uses its own caterer or chef, Licensee’s Service Providers must clean the kitchen and service areas and remove all trash before the end of the Event Period; failure to do so results in additional charges to Licensee.
The Licensee and the Lead Booking Contact are responsible for the conduct of all members of the party and for any damage to the Venue or its furnishings during the stay. The Venue is a non-smoking property. Maximum occupancy is twenty-four (24) guests unless otherwise agreed by Licensor in writing. Maximum occupancy, quiet hours, and use of amenities are governed by the guidelines provided at check-in, which Licensee and its guests must observe. Loitering, physical violence, and illegal activity are prohibited. Disorderly conduct or excessive noise, as reasonably determined by Licensor, is grounds for immediate expulsion and conclusion of the License.
No later than fourteen (14) days before the arrival date, Licensee and Service Providers of Licensee must provide one of the following to Licensor:
(a) a certificate of insurance evidencing commercial general/event liability coverage for bodily injury, property damage, and personal injury arising out of the use or occupancy of the Venue, with a general aggregate liability of not less than $1,000,000, naming Licensor as an additional insured; or
(b) a paid damage-protection waiver covering up to $5,000 in accidental damage, as provided through Licensor’s third-party vendor.
Licensee will, and will cause Licensee’s Service Providers to, comply with all applicable laws and obtain all permits and licenses necessary to use the Venue, including all liquor license authority, and will not use the Venue in any manner that violates any law or regulation.
Outdoor activities carry inherent risks. Guests participate voluntarily and may be required to sign activity-specific waivers. Licensor is not liable for personal injury, loss, or damage except where caused by Licensor’s negligence and to the extent required by law.
Licensee will indemnify, defend, and hold harmless Licensor and its officers, directors, employees, and agents from all damages, liabilities, claims, costs (including reasonable attorneys’ fees), and expenses arising out of or in connection with, in whole or in part: (a) the use or occupancy of the Venue by Licensee, Licensee’s Service Providers, or any guest or invitee of the Event; or (b) any act, error, or omission of Licensee, its officers, directors, employees, or agents. This indemnity does not extend to claims caused by Licensor’s own negligence. This Section 9 survives termination.
Licensor may revoke the License for: (a) nonpayment when due; (b) Licensee’s breach of this Agreement; or (c) Licensor’s determination that the Event is of a nature it finds inappropriate. On revocation under clause (c), Licensor will refund amounts paid. In all other cases, Licensor may retain amounts paid as liquidated damages and not as a penalty. Licensor may enter the Venue at any time, without Licensee’s consent, for any reasonable purpose, including any emergency.
All notices must be in writing and are deemed given when delivered by hand or nationally recognized overnight courier (with confirmation), or on the date sent by email during the recipient’s normal business hours, addressed as follows (or as later changed by notice). Questions about these terms may be directed to reservations@yellowstonebusinessretreat.com.
This Agreement may not be assigned by Licensee without Licensor’s prior written consent. This Agreement is governed by the laws of the State of Idaho, without regard to conflicts of laws principles. It may be executed in counterparts, each an original and together one agreement. This Agreement, together with Licensee’s proposal and booking confirmation, is the entire agreement between the parties and supersedes all prior understandings, whether oral or written. Time is of the essence of each provision in which time is a factor.
Additional Property Policies
The following operational policies supplement the Agreement above and apply to every retreat.
Each booking must include one of the following forms of damage protection, selected during booking. Stay Protection Waiver: a non-refundable fee that covers up to $5,000 in accidental damage to the lodge and its contents, with no deposit hold placed on your card. The waiver does not cover intentional damage, gross negligence, theft, smoking violations, or damage beyond the coverage limit, for which the lead booking contact remains responsible. Company Insurance (corporate retreats only): in lieu of the waiver, your organization may provide a Certificate of Insurance naming Iron Slide Lodge, LLC as additional insured, with a minimum of $1,000,000 in general liability coverage per occurrence, delivered no later than 14 days before check-in. If a qualifying COI is not received by that deadline, the Stay Protection Waiver will be applied and billed to the reservation.
Iron Slide Lodge does not sell, provide, or serve alcohol. Guests of legal drinking age are welcome to bring their own beer and wine for personal enjoyment. For corporate retreats where alcohol will be present, the certificate of insurance must include host liquor liability coverage.
Iron Slide Lodge is a pet-free estate; pets are not permitted. Service animals as defined by the Americans with Disabilities Act (ADA) — a dog individually trained to do work or perform tasks for a person with a disability — are always welcome; please let us know in advance so we can prepare the property. Guests are responsible for their service animal at all times and remain liable for any property damage it causes. Emotional-support, comfort, and therapy animals are not classified as service animals under the ADA and are not permitted.